FAQs – Vacation Home Rentals –
SWFL Rentals & Property Management

SWFL Rentals & Property Management is a subsidiary of SWFL Real Estate Services, LLC, which is a family-owned company. We have vacation rental experience since 2002 in our area and have served thousands of satisfied national and international customers. We strongly believe in personalized service and customer care. We heard from our customers that communication and a personalized feeling can often be lost easily with other large rental companies. Therefore, we take pride in over-communicating and having quick solutions for you on hand immediately. When you are on vacation, you should never have the feeling of being left alone. That is one of the reasons why many of our tenants are returning year after year. They have come to appreciate our exceptional service.

No other Cape Coral vacation home rental company is more centrally located than SWFL-Rentals & Property Management. Our office is conveniently located at the intersection of Veterans Parkway and Santa Barbara Blvd. The address is 2517 Santa Barbara Blvd. Suite # 5, Cape Coral, FL 33914, allowing our staff to be at any Cape Coral rental location within minutes. All staff members live in Cape Coral for many years and have substantial local and professional experience.

An Availability Calendar is displayed with each home and updated automatically daily. The quickest and most efficient way to book one of our properties is to click the "Book Now" button on the property page. Please be aware that a booking is not considered confirmed until a rental agreement has been completed and a payment has been made.

Yes, we have handicap accessible vacation homes available. Please mention your request when inquiring with our staff.

Should you arrive with more than two vehicles, an RV or other oversize vehicles, please mention this to our staff when inquiring. Cape Coral ordinance typically only allow parking of RVs and trailers at homes for a couple of days. Locally, there are many storage facilities available, which accept these vehicles for short term storage. You may also contact the City directly to inquire about short term permits.

We email all confirmation and arrival instructions unless email is not available. Please adjust your spam filter to make certain to receive our emails, and make sure to add our domain www.swfl-rentals.com to your list of accepted email addresses. After receipt of your final payment and signed rental agreement, we will email the arrival instructions 3 days prior to your arrival, which includes the door or lock box code.

In case you do not receive our emails, please contact us immediately by email, phone at (239) 673-9294.

Yes, you may change your confirmed reservation. Any payments made so far will be refunded as soon as the original home has been re-rented for the original time frame you booked.

Normally, April-December, the minimum stay is 7 nights; January-March, the minimum stay preferred is one month. During May-November, the minimum can be anywhere between 4 nights and 6 nights, depending on the home. Of course, we try to accommodate other time requests if possible. For more detailed information on minimums, please check the rate information under the property you are interested in.

There is a 15% holiday rate adjustment for Christmas and Easter for most homes. There is a 20% holiday rate adjustment for summer holidays. It is included in the rate listed for the dates.

Yes, we accept Visa, MasterCard, and Discover cards.

A 25% down payment is due at the time of reservation and the remaining balance 30 days prior your arrival. If your reservation is less than 30 days away, full payment is due at the time of booking.

You may cancel at any time. But, please, inform us in writing as soon as possible. We will attempt to re-rent the vacation home in order to refund your full payment. If we cannot fully re-rent the home, no refund will be given. Please, see our business terms and rental agreement for detailed information. We strongly recommend travel insurance to cover such a case.

Yes, you can. We will try to reserve the same vacation home for you unless it has been rented in the meantime. There is no reinstatement fee.

A few homes have baby gear. Please check with our agency or check the "Amenities" list for the home. Otherwise we can send you contact information for baby gear rental companies that will rent and deliver cribs, highchairs, Pack-N-Plays, playpens, booster seats, and strollers.

Yes, some homes with a pool provide a baby fence. Please check with our staff or check the "Amenities" list for the home. Of course, we urge you to have an adult always watch a toddler playing near or in the pool.

Yes, we can arrange for a babysitter. Please contact our office at least 3 days prior to the day you will need the sitter and we will get you in touch with a reliable babysitting service.

1-2 pets that do not exceed a combined weight of 35 lbs. may be allowed at our pet-friendly homes upon approval (unless otherwise stated on the property’s page). Definitely ask when booking your vacation home! Of course, certified service dogs are accepted in all pet-friendly homes.

Yes, we can arrange for a dog sitter. Please contact our office at least 3 days prior to the day you will need the sitter and we will get you in touch with a reliable dog-sitting service.

Our vacation homes have either keyless entry locks (use the PIN we provided with your arrival information) or lock boxes, which hold the keys for you. Again, use the provided lock box security code to open the lock box and retrieve the house keys.

Yes, there is a Welcome Binder that is usually placed in the foyer or on the kitchen counter, which contains important information about the house, technical features as well as detailed local information. If you have any questions about the house or the area, our guest relations team member will be able to assist when performing your check-in.

Yes, the A/C (or heater) is preset to a pleasant temperature. Please adjust it for your convenience if necessary. Please keep in mind that in tropical climates, the A/C unit may struggle with lower temperatures and can freeze up the unit.

Yes, all our vacation homes have WiFi.

In urgent emergency cases, please call 9-1-1, or our office at (239) 673-9294. For all other cases, please contact the property manager/home watch company listed on the front of the binder for the home. You may also reach out to our office. We constantly check our inbox and will respond within a very short time during our office hours. We have a monitored voicemail box after hours in which you can leave a message on as well. Emergencies will be dealt with as soon as possible. All other concerns will be answered during the next business hour.

Yes, all homes should have a phone. In certain homes national or even international calls may be free. Please check the listing of the home you are inquiring about. Nevertheless, we recommend bringing your cell phone.

Yes, all our vacation homes are Non-Smoker homes. You may smoke outside or in the lanai (unless stated otherwise).

Yes. Our guest relations team member will meet with you at the vacation home on the morning after your arrival. They will explain to you all technical and procedural aspects of the home and can make changes to the A/C (heater) and pool settings if necessary. Should you have additional questions, this is the time to receive information. Please inspect the vacation home immediately upon arrival and notify your Property Manager and/or staff at the office about any preexisting condition or damage.

If you have any questions or concerns, please call our office at (239) 673-9294 or email us. We will attend to your questions, comments or concerns.

You may arrive at the home anytime after 4 pm on your arrival date. Check-out is 10 am on your departure date. If you would like to arrive earlier or depart later than the standard time, please contact our office and we can check to see if it is available for you.

Yes, all our vacation homes have fully equipped kitchens with oven, stove top, microwave, refrigerator, dishwasher, toaster, coffee machine, blender, cutlery, pots and pans of various sizes, glass ware, cups, plates, bowls and silverware.

Yes, our vacation homes have a gas BBQ grill in the lanai or on the dock. It is the responsibility of the tenant to refill the gas bottle if it is empty.

Yes, linens and towels are provided in all our vacation homes.

We do not supply cleaning chemicals in our homes; however, some may be left behind from previous tenants, which you are more than welcome to use. All homes should have a broom, dustpan, and/or vacuum.

Tenants are responsible for their own groceries, beverages, detergents, soaps, paper and plastic products such as paper towel, toilet tissue, facial tissues, extra garbage bags, plastic tableware and similar items. We offer a welcome basket to each guest when arriving that offers a starter supply: 1 roll of toilet paper per bathroom, 1 soap boar per bathroom, 1 shampoo & conditioner per bathroom, 2 dishwasher detergent tabs, 2 laundry detergent pods, 2 trash bags, 1 kitchen cloth, 1 sponge and 1 roll of paper towels.

Yes, all our vacation homes feature washers and dryers. You will be responsible for the purchase of the detergent. Please be aware, that high efficiency washers require “HE” detergent. If you have questions about the washer/dryer at your home, the check-in team member can help you at check-in.

Yes, most of our home pools are electric heated, some are solar heated. Electric heated pools and spas heat up within approx. 24-48 hours during warmer months. Solar heated pools will only heat up during direct sun exposure. Pool heaters run on a timer during the daytime for a pre-set number of hours. You may adjust the temperature on the pool heater or on its remote unit. Please do not change the hour settings. Most spas can be heated separately.

If the outside temperature drops below 57F (14C) the compressor will shut down automatically to avoid a costly freeze-up. This safety feature is beyond our control.

We clean the vacation homes after every tenant departs. You are responsible for the cleaning during your stay. We do offer an optional chargeable cleaning service during your stay. Please contact our office to schedule any mid-cleaning services.

Collect all your belongings, load all dirty dishes and start the dishwasher, start a load of towels and linens if possible, close and lock all windows and doors. Do not empty food from the refrigerator unless the departure day is also the trash pickup day. For more specific instructions, please read our Departure Procedure in your Welcome Folder. We will also send these instructions to you via email the day before your departure.

We do not rent boats in-house. However, our website has a link with inventory from a local company who can assist you in renting a boat during your stay. We also have other companies that we can recommend if you are interested. Just ask!

There are no hidden cost. All charges are specified on our website and in your rental agreement.

There are certain fees you will have to pay in addition to the base price.

• Extra guest fee: Some homes have additional guest fees. They will be listed on the home’s page.
• Electricity Fee: Our base rate includes electricity up to US $50.00 per week (additional use US $0.15/KWH) unless otherwise stated on the home’s page.
• Cleaning Fee: It is a one-time charge and is used for the house to be professionally cleaned after your departure. The fee is listed on the home’s page.
• Security deposit: This will cover any additional electric overages and/or damage not covered by the damage waiver. As listed on the home’s page.
• Administrative Fee: 3%; this covers special costs of running our business, and our ability to offer 24/7 customer support.
• Damage Waiver: This will cover any incidental damage that may happen during your stay. As listed on the home’s page.
• Taxes: 6.5% Sales Tax, plus 5% Tourist Tax

A Damage Waiver Fee varies from $59 to $79 per reservation, depending on the type of accommodation and length of stay. This fee is not insurance. It protects you from incurring expenses related to accidental damage to your rental unit occurring during your stay PROVIDED DAMAGE IS DISCLOSED TO MANAGEMENT PRIOR TO CHECK-OUT. You are responsible for all damage to your rental unit and its contents occurring during your stay not covered by damage waiver fee. Your credit card will be charged for any damage not covered by damage waiver fee.

What is included? Minor, accidental damage to your unit and its contents during your stay such as: scratches on the doors, floors or walls, broken glassware, spills, stains, and broken furniture. Each registered guest is protected by this waiver and will not be obligated to pay for reported incidences of accidental damage to the unit and its contents up to $1500 ($59) or $3000 ($79) per stay.

What is not included? Intentional or careless damage to your unit is not included. Your personal items are not covered. Damage discovered by management is not covered. All damage must be reported prior to check-out. Coverage is not provided for: • Damage related to an intentional act or gross negligence. These included but are not limited to: damage caused by a party, damage caused by smoking or pets and theft or removal of unit inventory. • Damage related to violation of our rental policies. • Damage to personal items. • Damage caused by any person other than you or your traveling companions named on your reservation. • Damage not reported immediately to management. • Damages exceeding $1500/$3000 in repair or replacement cost per stay. • Loss or theft.

Your duties when damage happens: • Take all reasonable, necessary steps to prevent further damage. • Report damage in writing to management prior to check-out.

We provide an allowance amount for your specific vacation home. Unfortunately, we cannot give you an estimate of possible charges, as electricity use depends mainly on the weather conditions, use of air condition/heating, pool heating and duration of your stay. Please check with the check-in team member upon arrival. They will record the Electric Meter reading upon Check-In. Actual electricity use will be determined in Kw/h at Check-Out by reading the official Electric Meter and calculated at $0.15 per Kw/h. Then your allowance will be deducted from this total. If there is a remaining amount due, we will inform you and it will be deducted from your security deposit.

Final Cleaning Fee for your vacation home is shown on our website at the specific house listing and in your rental agreement. You do not need to clean the house upon departure, just leave the house broom-clean. The BBQ grill must be cleaned by the tenant prior to Check-Out to avoid an extra cleaning fee of $50.00. Our professional cleaning crew will clean the house after your departure.

Nothing. We do not charge for regular water use. However, if there is excessive usage due to guest misuse, additional charges may apply.

In every one of our vacation homes there is a Welcome Folder containing this type of information including an area map and coupons. Please, also check with our team upon check-in.

Yes. Lee County beaches are open to the public without any fees. You may have to pay for car parking or crossing certain toll bridges by car or motorcycle.

The closest airports are SW Florida International Airport in Ft. Myers (RSW) and Punta Gorda Airport. Depending on the location of your house and the traffic condition it may take between 30 and 50 minutes to get there. If you are flying out of Ft. Lauderdale or Miami, you should calculate about 2.5 hours for the trip. Tampa International Airport is about 2 hours away.

Florida is the golf capital of the world. Our Welcome Folder in your vacation home has plenty of information about public and private golf courses in the Cape Coral area. It doesn’t matter whether you are a novice or a pro, you will find golf courses to suit your needs.

Yes, we do. The amount is listed on the website for each house, as it varies.

Yes. The security deposit is usually returned within 2 weeks after your check-out. If there is electricity usage to be paid, we will deduct it from the deposit. If you are responsible for any damages to the vacation home and/or furnishings, the replacement/repair amount will be deducted from the security deposit. We will inform you by email once the deposit has been processed to you, and if there were any deductions.

Payments must be drawn on US funds. We accept bank transfers, personal checks or debit/credit card (Visa/MasterCard/Discover) payments from US customers and bank transfers or debit/credit card (Visa/MasterCard/Discover) payments from foreign customers. We advise not to wire funds via instant wire services such as Western Union or MoneyGram, as these services are more likely to be used by fraudsters. All transfer costs are the responsibility of the customer. All payments can be made by the guest online.